Deputy Manager-Facilities Management at Ministry of Youth and Gender Affairs
Job Description
BENEFITS:
i) Optional medical aid scheme with the Botswana Public Officers Medical Aid Scheme (BPOMAS). Government pays 50% and employee pays 50%
ii) Contributory pension scheme (Government contributes 15% and employee contributes 5%)
QUALIFICATION:
Diploma in Estate Management/ Property Management/ Facility Management/ Construction management/ Engineering/Building Services or any related field. Applicants should be registered members of REIB, REAC, ERB or a relevant recognised institution.
EXPERIENCE:
A minimum of twelve (12) years post qualification experience in Estate/ Property/ Facility Management.
MAIN PURPOSE OF THE JOB:
To manage and coordinate projects for the maintenance of the buildings/facilities in the Ministry.
KEY PERFORMANCE AREAS:
* Advise Senior Management on other areas to consider for outsourcing and lead their implementation.
* Maintain relationships with all Departments to keep abreast of their services needs and to be able to anticipate problems before they become crisis situations.
* Sensitize other staff members on the approved practices and procedures of proper building maintenance and in the implementation and observance of all approved safety procedures to ensure    compliance with health and safety guidelines.
* Develop and review facilities management regulations, procedures and requirements.
* Undertake and document a periodic risk assessment of all the buildings, facilities and other health and safety checks as directed by the Health and Safety Regulations.
* Monitor implementation of facility management regulations, procedures and requirements.
* Set and administer the maintenance schedule for buildings within the Ministry.
* Monitor adherence to government regulations and environmental health and safety standards in relation to facilities.
* Administer and monitor service contracts in collaboration with Contract Management Office to ensure work is properly performed and processing claims for payment is done.
* Supervise contractors in connection with the maintenance and improvement of buildings and facilities.
* Conduct periodic inspections of buildings and evaluate the complexity of any needed repairs to determine best solution and job cost.
* Prepare reports on the operational effectiveness of the facilities.
* Prepare budget for the maintenance of all the buildings.
* Initiate and manage procurement of any buildings maintenance needs by the Ministry.
* Undertake any other related duties as may be assigned by Management.
REQUIRED SKILLS AND COMPETENCIES:
* Working with People
* Adhering to Principles and Values
* Analysing
* Planning and Organising
* Delivering Results and Meeting Customer Expectation
* Adapting and Responding to Change
- HOW TO APPLY
Applicants should quote the reference and vacancy circular number and provide the following: * Application letter * Certified copies of certificates and National Identity Card. * At least two (2) recent work-related references confirming the required experience (less than 6 months old). * Detailed and updated Curriculum Vitae. Serving Public Officers should indicate: * Date of first appointment * Present position and appointment thereto APPLICATIONS SHOULD BE ADDRESSED TO: The Permanent Secretary Ministry of Youth and Gender Affairs Private Bag 00514 Gaborone Hand delivered to Office No.512, Fifth Floor IMPORTANT: All applications from serving public officers should be routed through their Heads of Department and Permanent Secretaries. Applications not so routed will not be considered. Applicants who do not meet minimum requirements stipulated above will not be responded to. CLOSING DATE: 27TH JUNE 2025 For further information required contact the Human Resources Office on PHONE: 3682600/2651/2617/2677/2654.
Skills:
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