Job Description

Posted 2 months ago

We are a growing safari company based in Maun, Botswana, dedicated to delivering unforgettable wilderness experiences. Our commitment to excellence extends to providing exceptional experiences for our guests in the heart of Botswana’s stunning landscapes. We are seeking a skilled and dynamic Procurement and Logistics Manager to join our team and support our expanding operations.

Job Title

Procurement and Logistics Manager

Location

Maun, Botswana (The successful candidate will be required to live in Maun)

Job Overview

We are looking for an experienced and detail-oriented professional to oversee the procurement, inventory management, and logistics of supplies for our safari lodges and camps. Reporting directly to the Chief Financial Officer (CFO), the successful candidate will ensure high-quality supplies, cost-effective purchasing, and efficient logistics while maintaining the exceptional standards expected in the safari industry. This role requires fluency in English, strong computer skills, and a minimum of 4 years of relevant experience.

Key Responsibilities

• Procurement: Source and negotiate with suppliers to procure high-quality products, including food, beverages, and other supplies, that meet the unique needs of safari operations, ensuring cost-effectiveness and adherence to budget.
• Inventory Management: Oversee stock levels, minimize waste, and ensure timely restocking of supplies across multiple lodge and camp locations.
• Logistics Coordination: Manage the transportation and delivery of goods to remote safari locations, ensuring timely and safe delivery with correct packaging of items to maintain quality during transport, despite challenging environments.
• Supplier Relationships: Build and maintain strong relationships with local and international suppliers to ensure consistent quality and reliability.
• Supplier Vetting: Ensuring all suppliers are correctly vetted and supplier database is kept up to date.
• Quality Control: Conduct rigorous quality checks on all perishable items to ensure compliance with health, safety, and quality standards, maintaining the highest standards for guest satisfaction.
• Price Monitoring: Constantly monitor and compare prices of alternative products to identify cost-saving opportunities without compromising quality.
• Budget Management: Develop and manage procurement budgets, track expenses, and implement cost-saving initiatives in collaboration with the CFO.
• Team Collaboration: Work closely with kitchen team, lodge coaches, and other departments to align procurement and logistics with operational needs.
• Data Management: Utilise computer systems for inventory tracking, procurement records, and logistics planning, ensuring accurate and up-to-date documentation.
• Reporting: Provide regular updates and reports on procurement activities, budget adherence, and logistics performance.

Requirements

• Experience: Minimum of 4 years of experience in procurement, logistics, or supply chain management, preferably in the hospitality or safari industry.
• Language Skills: Fluent in written and spoken English, with excellent communication skills to liaise with suppliers, team, and management.
• Computer Skills: Proficient in Microsoft Office (Excel, Word, Outlook)
• Education: Diploma or degree in supply chain management, logistics, hospitality management, or a related field. (essential)
• Industry Knowledge: Familiarity with the safari or hospitality industry and its unique operational challenges is highly desirable.

Skills and Attributes:

• Strong negotiation and supplier management skills.
• Excellent organisational and problem-solving abilities.
• Ability to work under pressure, meet tight deadlines, and adapt to the dynamic needs of remote safari operations.
• Keen attention to detail, particularly in quality control of perishable items and price comparisons.
• Must be a team player, fostering collaboration and contributing to a positive team environment.
• Willingness to work extended hours when required to meet operational demands.
• Adaptability to remote environments, thriving in challenging and unpredictable settings.
• Cultural sensitivity to effectively engage with diverse teams and local suppliers in Botswana.
• Risk management skills to address potential supply chain disruptions in remote locations.
• Sustainability awareness to support eco-friendly procurement practices.
• Strong time management to prioritize tasks and manage multiple deadlines efficiently.

Location Requirement: Willingness to live in Maun, Botswana, and embrace the unique lifestyle of this vibrant safari hub.

Tagged as: Safari Industry